We’re proud to be the partner for Snapsight in Australia & NZ. When Gevme first launched Snapsight, our joint mission was clear: make event content more accessible through real-time summaries, key takeaways, and idea clouds. We wanted to solve the fundamental challenge that event professionals face – how to capture and distill valuable insights from hours of presentations and discussions.

What began as a summarization tool has evolved into something much more profound.

Recently we were excited to hear Gevme announce Snapsight 2.0 – not just an update, but a complete reimagining of what’s possible in event content intelligence.

Why Real-Time Matters

The timing of content delivery shapes how people use information. Traditional post-event summaries often arrive too late to be useful. By then, attendees have moved on to other priorities, and valuable insights get buried in email inboxes.

Real-time content summarization creates immediate value in several ways:

Active Participation: When attendees don’t worry about note-taking, they ask better questions and contribute more meaningfully to discussions. They process information in the moment instead of frantically writing everything down.

Quick Application: Participants can use insights from morning sessions in afternoon workshops. They spot connections between different talks and build on ideas while they’re still fresh.

Better Networking: With key points automatically captured, attendees spend break times discussing ideas instead of reviewing their notes. This leads to richer conversations and stronger professional connections.

Smart Resource: Allocation Organizers see which topics generate the most engagement and can adjust upcoming sessions or future events accordingly. This data-driven approach improves event quality over time. 

Key Components of Successful Integration

Adding real-time content summarization to your event requires attention to three main areas: setup, access, and quality control. Getting these right makes the difference between a useful tool and an unused feature.

Technical Setup

Start with reliable internet connectivity – it’s the foundation of real-time services. Your venue needs enough bandwidth to handle simultaneous users. Test the system before the event, particularly in areas where keynote speakers will present.

Snapsight makes this process straightforward with QR codes displayed at session entrances. Attendees scan once and receive summaries throughout the presentation, without needing to download special apps or create complex accounts.

Staff Preparation

Brief your team on how the system works. They should know how to help attendees access summaries and troubleshoot basic issues. This prevents small technical problems from becoming major disruptions.

Quality Standards

Set up monitoring systems to ensure accuracy. Check that the platform correctly captures key points, speaker quotes, and discussion themes. Good platforms will let you make quick adjustments if needed.

Measuring Success and ROI

Real-time content summarization should deliver clear, measurable benefits. Here’s how to track its impact across key areas.

Engagement Tracking

Success measurement starts with tracking engagement through active user counts during sessions and time spent reviewing summaries. Pay attention to how often attendees save or share insights, as this indicates the content’s value.

Content Quality Indicators

Strong platforms maintain 95%+ accuracy while capturing main discussion points and supporting details. Regular quality checks during events help maintain these standards and ensure consistent delivery of valuable insights.

Participant Feedback

Gather specific feedback about attendees’ experience using the summaries, how it affected their ability to focus during sessions, and ways they’ve applied the information after the event. This direct feedback helps refine your implementation strategy.

Cost Analysis

When analyzing costs, consider the broader impact on your event’s value. Factor in time saved by attendees, reduced need for post-event transcription, attendance rates at future events, and increased content sharing. These elements together paint a clear picture of your return on investment.

Implementation Strategies

Setting up real-time content summarization requires planning across three distinct event phases.

Before the Event

Your platform choice shapes everything that follows. Select a system that matches your event’s scale and needs. Test the platform with sample content similar to your planned sessions. Train your staff on basic troubleshooting and how to help attendees access summaries.

During the Event

Monitor the system’s performance from the first session. Watch for any patterns in attendee questions or technical issues. Keep your support team ready to step in if needed. Check summary quality regularly to maintain high standards.

After the Event

Process the gathered data quickly. Share relevant insights with speakers and stakeholders. Use the collected information to improve future events. Many organizers find that session summaries help plan better content for upcoming conferences.

Advanced Applications

Real-time content summarization offers more than just session notes. JPL Media’s consulting services show how this technology creates lasting value through detailed analysis. The platform tracks themes across multiple sessions, spotting trends that might go unnoticed.

These insights help shape future event planning. You’ll see which topics generate the most engagement, which speakers connect best with audiences, and what questions come up repeatedly. This data helps you make informed decisions about future speakers, topics, and formats.

Next Steps for Event Success

Real-time content summarization changes how attendees experience and use event content. It transforms passive listening into active learning, with benefits lasting well beyond the event itself.

Without Searchable Metadata, You’re Operating in the Dark

Does your organisation’s video library sometimes seem like a dark, disorganized storage room where it’s nearly impossible to find what you’re looking for?

Have you had to spend hours skipping manually through video files looking for a specific section of content?

Is your company storing gigabytes of video content, but without any sort of organized index or naming conventions?

If so, you are not alone.

According to a recent survey conducted by the Economist Intelligence Unit, today’s employees spend over 25% of their workday searching for information. And as video becomes more and more central to the day-to-day operations of many companies, it’s likely that a significant chunk of that 25% is being spent searching through video content. Unless you are a professional researcher, that’s A LOT of time to spend just finding the information and content you need to do your actual job.

How can we reduce that time? The short answer: make sure that your video library is easily searchable.

Having a world-class video management platform like Mediasite® is wonderful – but a platform is only one part of a successful overall video strategy. The next step is making sure that the content stored in your platform is searchable, accessible and easy to navigate.

Good thing Mediasite customers enjoy premier access to AI-powered video transformation tools from Vidable™.

Automated Speech Recognition Maximizes the Value of Searchable Metadata

When Mediasite Captions Powered by Vidable are enabled, Vidable applies detailed, time-stamped automatic speech recognition (ASR) data to videos, making it possible to search for specific content within individual video files.

Remember that dark, disorganized storage room? Applying Vidable metadata to the videos in your Mediasite library is like turning on the lights and adding detailed, accurate labels to every box and drawer in the room. The best part: the entire process is automated by AI, so you won’t have to spend a single hour of your workday on it.

Searchability benefits all of your video stakeholders – from your customers and content owners to IT support staff and the organisation as a whole.

Applying advanced metadata from Vidable to your video library will:

• Allow your audience to instantly find the content they’re most interested in
• Improve your operational efficiency by automating time-consuming tasks like tagging and indexing
• Enable you to quickly identify, extract, and re-deploy your most valuable archival content

So don’t waste any more time manually skipping through video files to find the content you’re looking for. Make your Mediasite video library searchable today with advanced metadata from Vidable.

Reach out to your Mediasite representative today and begin leveraging video metadata through Mediasite Captions Powered by Vidable.

As the event industry continues to grow, so do your options in event formats. Virtual has had free reign over the last two+ years and it still holds its place in certain industries, but what about hybrid and onsite? It may be overwhelming entering into a real-life venue after several years away, and you’ll likely be met with some brand new tech while you’re there. Tech industries themselves are choosing hybrid for its versatility and flexibility. But let’s take a look at why hybrid events are the best of both virtual and onsite worlds.

1. Sustainability is a Key Advantage of Hybrid Events

One of the clear benefits of hybrid events is they allow you to pursue more sustainable practices. 

The reasons for this are many. For starters, consider that more people staying at home means less travelling and, therefore, fewer emissions used.

Secondly, fewer in-person attendees suggest less catering is needed, meaning further reductions in your carbon footprint.

Of course, hybrid tech events will still require energy consumption. However, there are still plenty of sustainable event initiatives to explore if that’s a goal for your brand. 

2. Hybrid Events Can Lead to Higher Return on Investment

Event organisers are realising hybrid events are the future partly because they can lead to an increased ROI.

Because, after all, managing money is key to being a good event organiser. And the costs won’t just benefit planners either. It also means reduced costs for your attendees too. They won’t need to worry about the cost of transport, accommodation, refreshments, babysitters, etc.

With this in mind, it’s important to remember that, with hybrid events, you’re essentially hosting two different events – one live, onsite, and the other virtually. Your experiences will vary across platforms and can be costly. Hybrid events, though, can increase your return on investment through increased sponsorship options, increased partner visibility, and higher attendee options.

3. Increased Attendance at Hybrid Events Are the Future

It stands to reason that hybrid events of the future will lead to greater attendance. The reasoning follows that if your event takes place in-person, then only people in a commutable area are likely to attend. However, if there’s the option of remote attendance, then anyone in the world can go.

And, of course, more attendees lead to greater brand exposure, dissemination of core messages, increased revenue, and more significant data collection.

4. Higher Engagement With Virtual and In-Person Attendees 

Virtual events boomed due to Covid-19. However, event planners and event technology weren’t quite ready for it. Engagement was generally said to be the primary issue.

However, the event industry has rallied. Thanks to brand new hybrid event trends and fresh event platforms, sincere and meaningful engagement is now a reality.

This increased engagement has been primarily found through utilising gamification. Research shows that this technique leads to around 87% of attendees feeling more socially connected.

The tech industry has explicitly been very into it. Take Jive Software’s Jive World – a tech-orientated gamification app – where virtual attendees play and collaborate all day in between sessions to win badges and further cool incentives.

What all this means is that there is no longer a figurative and literal barrier between virtual and in-person attendees, thanks to hybrid event technology. The future of hybrid events will see that virtual attendees are finally part of the show, not just the audience.

5. Hybrid Event Technology Leads to Networking Opportunities

One of the big complaints from virtual and in-person attendees at hybrid events has been the poor networking opportunities across platforms. However, thanks to improvements in hybrid event technology, networking at future hybrid events will be worth people’s time!

Our platforms have been specifically designed to optimize the networking between virtual and in-person attendees. Our hybrid capabilities allow for in-network on-site and virtual attendees connect with audio or text chat using one interface. 

So now you have the hybrid event technology to make it possible, how about the motivation to really get it going? In our case, we love to use these creative ice breakers for conference networking.

6. Micro-Experiences Will Give Hybrid Conferences More Depth

One of the hottest hybrid event trends that will be a huge hit for the tech industry is micro and mini experiences.

One-dimensional events are a thing of the past, and thank goodness. Event planners are now beginning to utilise micro-sessions to give their events more depth and more sincere engagement for their virtual and in-person attendees.

Walmart stores across the U.S. have 17,000 Oculus Go VR headsets equipped with Strivr training. Associates will be able to access training on-demand, with fewer needing to travel to academies. More than 1.4 million of their associates will benefit from their VR training programs this year.

The results have been awe-inspiring. Employees that underwent VR training reported 30% higher employee satisfaction, scored higher on tests 70% of the time, and logged a 10 to 15% higher rate of knowledge retention than before VR.

So whether it’s a hands-on workshop session, a networking experience, or just some fun games, offering a breakaway event away from the main hybrid conference will keep your guests busy and keep them entertained.

7. Unique Exhibitor Opportunities at Hybrid Conferences

Hybrid events are the future because they offer depth, particularly in the virtual realm. This is perhaps most clearly in the case of exhibitor opportunities.

Exhibitor profiles are great for our friends in the tech industry as they invite their attendees to become active participants, attendees who explore instead of watch. In short, they’re the event planners’ key to deep immersion.

Our exhibitor profiles are designed to be totally customizable and perfect for collaborating. So whether it’s for networking, fun games, or empowering your sponsors, the floor is yours!

8. Sponsorship Advantages of Hybrid Events 

In times gone by, an event sponsor would be happy with their logo plastered somewhere in amongst the stage design. But today’s benefactors want more. They want engagement; they want to be a part of the event itself, not just the people who hand over checks.

This is one of the benefits of hybrid events. They offer a depth of opportunities to sponsors to engage with your audience. Hybrid events can also offer exclusive branded swag, like NFTs, for example. This can be part of their gamification techniques in the form of a competition, or it can be a freebie to lure in hesitant attendees. We’re already seeing this take place with giveaways with big names like DC doing a superhero NFT giveaway for every attendee registration.

Our hybrid event platforms are specifically designed to give your sponsors high-quality leads.

9. Marketing and PR Benefits of Hybrid Events

One of the emerging advantages of hybrid events is that they are becoming effective forms of marketing and PR campaigns.

Firstly, they yield fantastic data for analyzing your event, resulting in a greater understanding of your audience than ever before. Because, as we mentioned, the increased attendance makes for a bigger pool of data to sink your teeth into.

And then consider the kind of data you’ll have at your command. With our hybrid event technology, you’ll automatically have data collected and analysed!

Secondly, you can use your hybrid event to create new content you can use to promote your brand. 

And finally, hosting a prestigious and impressive hybrid conference in and of itself is a valuable branding exercise. It gets your name out there, and by association, people will recognize your company as a tech-savvy group looking to the future.

10. Flexibility for Planners and Virtual and In-Person Attendees

Now, our final point on why hybrid events are the future: they’re flexible. They’re flexible for attendees as they give them an option, and moreover, they add security if you suddenly can’t make it.

They’re empowering for event planners too as they protect your hard work from unpredicted outbreaks, last-minute venue disruptions, guest speaker cancellations, and so on.

Wrapping up

So there you have it, why hybrid events are the future. A place where you can experience the best of both worlds. 

If you need help producing your next hybrid event, make sure you book a meeting with one of our event pro’s.

Its a wrap!

We delivered the Australia Papua New Guinea Business Council’s 36th Business Forum and Trade Expo as a hybrid event, connecting audiences in the RICC in Brisbane and Hilton in Port Moresby with an online audience from Australia, Papua New Guinea and beyond.

Delegates watched, participated and interacted in live sessions and booked online meetings with exhibitors and sponsors – all via a simple, secure branded online platform that tracked all the viewing and delegate engagements.

A range of speakers – both in person at each venue and remote, delivered interactive sessions simultaneously to an audience at both venues and online. All sessions were made available same day for on demand viewing meaning nobody missed a session. Our amazing team provided quality support for the organisers, speakers, sponsors and delegates before, during and after the event.

Kudos to the Microhire team at the RICC, Brisbane for their hard work in helping deliver this flawless event. We couldn’t have done it without you. Thanks for having us!